Privacy Policy
Effective date: 30 September 2026
This policy explains what Fauji Library ("we", "the library") keeps about students, why, who else handles it, and how you can have it removed. The website and its software are run for the library by Trei.
What we keep about students
When you join, the library desk enters your details into our student register:
- Your name and mobile number.
- Your seat number, joining date and monthly fee.
- Whether you are a current student, and whether you have asked us to stop sending reminders.
- Your fee history: the month, amount, whether it is paid, pending or overdue, the date it was paid, and the Razorpay payment link and payment reference for it.
We do not ask for your email, address, date of birth, photos or any government ID, and we never see your card, UPI or bank details.
Fee payments
Online fees are paid through payment links from Razorpay, our payment gateway. Razorpay receives your name, mobile number and the amount, sends you the link by SMS, and handles the payment itself under its own privacy policy. You can also pay at the desk.
WhatsApp messages
We send messages to your registered mobile number on WhatsApp: a welcome message with your seat, fee reminders and payment links, payment receipts, overdue notices, closure notices and a daily motivational quote. Receipts and overdue notices (your name, seat, amount and month) are also posted to the library's private staff WhatsApp group so the desk keeps a running ledger. Ask the desk if you want reminders stopped.
The fee status page
On the Check Fee page, the mobile number you type is sent to our server to find your record. If it matches a current student, the page shows that student's name, seat, joining date and the last 12 months of fee status. Anyone who enters your registered number can see this, so keep that in mind before sharing your number.
Admin access
Only library staff can open the admin page, and only with the library's admin key. The admin key is saved in that browser until staff sign out. Staff use the admin page to add and update students, record payments, send payment links and messages, and track library expenses.
Analytics and error reports
- Public pages use Plausible, our self-hosted, cookie-free analytics, to count page visits. It does not identify you. The admin page is not tracked.
- If a page breaks in your browser, a short error report is sent to our server so we can fix it. Mobile numbers, names and keys are removed from it before it is sent.
Where it is stored and for how long
Student and fee records are stored on our own servers in India. When you leave, your record is marked inactive and kept so the library's fee accounts stay correct; an inactive record no longer appears on the fee status page. To have your record removed completely, contact the desk and we will delete it, except payment entries we need to keep for our accounts.
Changes
We will update this page when this policy changes and change the effective date above.
Contact
Speak to the library desk, message us on WhatsApp at +91 85500 77767, or email contact.gangwar@gmail.com.